Careers: Executive Assistant to Co-founder

Job Description: Executive Assistant to Co-founder
Location: Chennai
Job nature: Permanent Full-Time

The person will work closely with the co-founder and shall provide executive support in a one to one working relationship. The person will act as the nodal point of contact for internal & external constituencies on all matters pertaining to the co-founder. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. He/She must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.The applicant shall interact/work with people including employees, volunteers, donors, communities, centre authorities, partner organisations, corporate and vendors.

Primary responsibilities include but are not limited to:
• Completes a broad variety of administrative tasks for the co-founder including managingappointments, completing expense reports, composing and draftingcommunication and compiling documents & reports
• Provides a bridge in maintaining an efficient flow of information between all levels of the organisation including internal and external contacts on a wide spectrum of plans and priorities; demonstrating leadership to maintain credibility, trust and support of all
• Coordinate with other staff members and volunteer leaders to monitor, track and report periodically on the progress / performance of all projects / initiatives as prioritised by the co-founder
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, reports and other tasks that facilitate the co-founder’sability to effectively lead the organisation
• Researches, prioritizes, and follows up on all matters and concerns addressed to the co-founder, including those of a sensitive or confidential nature and recommends appropriate course ofaction, referral, or response
• Works closely and effectively with the co-founder to keep him well informed of upcomingcommitments and responsibilities, following up appropriately. Acts as a “barometer”, having asense for the issues taking place in the environment and keeping the co-founder updated.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on tasks to successful completion, often with deadline pressures.
• Assists in coordinating the agenda of top management team meetings and allstaff meetings; summarises the minutes of meetings and follows up with appropriate individuals on closure of the actionable in a timely manner
• Performs any other critical organisation tasks as maybe required by the co-founder

Education Qualification / Experience:
• Any graduate
• Holding a Masters in Business Administration will be an advantage
• More than 3 years of relevant work experience
• Proficient in Microsoft Office (Word, Excel, and Power Point)

Knowledge, Skills and Abilities:
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, volunteers, external partners and donors
• Expert level written and verbal communication skills
• Excellent computer skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Resourceful, responsible and self-starting

Other Information:
• Reporting to: Co-founder
• Expected Age: Above 25
• Scope: Full time
• Remuneration: Rs.25,000-Rs.30,000 p.m. based on the candidate’s profile
• Expected Joining Date: Immediate

We are looking for someone who is committed to Bhumi for at least three years. If you qualify and are interested to take up the role, send in your resume along with a brief note on your aptitude for this role to [email protected]